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MRDTracker

Physical files tracked like couriers, deficiencies chased.

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What it is

Chart movement with custody scans, deficiency lists per record (missing signatures, incomplete summaries) chased to completion; scan a folder’s barcode or type the MRN to read the rack and shelf it sits on or who has it out. Its Coding tab is the coder’s worklist of discharged stays: ICD-10, ICD-11 or ICD-10-CM codes from the loaded list, a principal diagnosis before a case closes, and Rain’s suggested codes from the signed discharge summary, each with the words it rests on, for the coder to accept or dismiss.

Who uses it: Built for: Every specialty
Reads: File registry, signed discharge summaries
Writes: Movements, deficiencies, diagnosis codes
Never: It does not mark a file returned without a scan at the rack.
Access: Only people whose role includes it — the clinic owner decides who
Your data: PHI-lite. Hosted in Boston, United States. On uninstall: All clinical data stays in the record; operational history stays queryable.

In the product

Who uses it: Records clerk — the demo profile it is best tried as
Where it opens: Operations › Medical records /mrd
Permission: mrd.read

Every operations app in the handbook →

How it works

Add the file, find it by scanFind the patient, give the file number (the barcode on the folder) and the rack and shelf it sits on. Scan the barcode or type the MRN in Find the file to read where it is now or who has it.
Log every moveMove to and why. A file only changes location through a logged movement, and the log shows each one.
Check out and returnCheck out takes the borrower, the due date, where it is going and why. Return to the record room names the rack it goes back to. Files out past their due date sit at the top.
Raise deficiencies and chase themMissing signature, incomplete note, missing report or coding query, with what is missing. Clear asks what was done, and open deficiencies are listed across all files.
Record a file as missingMissing takes a reason and stamps the file with it. It is cleared by the file moving again — a movement recorded anywhere brings it back to the MRD as found — rather than by a second button that could disagree with the register.

Rules it keeps

What it does not do, by design. A listing with only benefits is an advertisement.

It does not mark a file returned without a scan at the rack.

AI in MRDTracker

AskQuestions about what is on screen — “What needs attention in MRDTracker today?” — answered with the records it read.

DraftSummaries and notes for the team, marked as drafts until a person signs.

Every answer shows its sources. Nothing AI writes is saved until a person accepts it.

See it on screen

MRDTracker — Records Room — Track paper files and chase missing signatures — 01Records Room — Track paper files and chase missing signaturesCaptured from the running demo clinic

01Records Room — Track paper files and chase missing signaturesCaptured from the running demo clinic

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Connected to

Read out of the code, not the brochure: each app below is here because one service queries the other’s tables. Install either side and the hand-over is already wired.

Reads from · 6

BillDesk CaseNotes ClaimsLine Patient Registry TheatreFlow WardLine

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Questions clinics ask

What does MRDTracker do?

Physical files tracked like couriers, deficiencies chased. Chart movement with custody scans, deficiency lists per record (missing signatures, incomplete summaries) chased to completion; scan a folder’s barcode or type the MRN to read the rack and shelf it sits on or who has it out. Its Coding tab is the coder’s worklist of discharged stays: ICD-10, ICD-11 or ICD-10-CM codes from the loaded list, a principal diagnosis before a case closes, and Rain’s suggested codes from the signed discharge summary, each with the words it rests on, for the coder to accept or dismiss.

What data does MRDTracker read and write?

MRDTracker reads file registry, signed discharge summaries and writes movements, deficiencies, diagnosis codes. Its data class is PHI-lite. Every app works on the same patient record — nothing is copied into a silo.

What does MRDTracker deliberately not do?

It does not mark a file returned without a scan at the rack.

What happens to our data if we uninstall MRDTracker?

All clinical data stays in the record; operational history stays queryable.

Is MRDTracker available today?

Yes — MRDTracker is live in clinics today. Set up your practice on MedAppz and install it from your dashboard.

Want to see MRDTracker running on your own patients?

Tell us what you run and we will show you this app inside a practice shaped like yours — or answer the question the page above did not.

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