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LedgerBooks

Double entry that generates itself and proves it balances — with dues by due date, the cash ahead, shared costs split, deposits and loans, and the auditor’s list.

Installs with FrontBooks, whose screen it works on

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What it is

Proper books without a bookkeeper’s day: every bill, payment, refund and expense posts its own balanced journal entry, accounts roll up into a trial balance that must sum to zero, and the month closes with its working shown. Built for the accountant you already have — exports they can take away, figures they can trace back to the bill. Cash ahead: vendor bills and statutory challans aged from their due date, not the day they were posted; the next eight weeks of cash in and out, built from deposits maturing, insurer claims at that insurer’s own typical settlement time, bills and challans by due date, loan EMIs and salaries as last paid, and labelled a projection; every fixed deposit and loan on one register with its maturity or EMI dates. Shared costs: power, housekeeping or a common consumable split across departments by weights on a basis you state, each month’s split frozen with the basis it used. Audit: the auditor’s request list, each voucher, schedule or reconciliation with who holds it and when it is due, provided by the holder and accepted by somebody else, and next year’s list starting from this one.

Who uses it: Built for: Every specialty
Reads: Bills, payments, refunds, expenses, vendor bills, statutory challans, insurance claims, payroll runs
Writes: Journal entries, account balances, period closes, cost splits, the deposit and loan register, audit request lists
Never: It never lets an entry post unbalanced, and it never edits history — a correction is a new entry that says so.
Access: Only people whose role includes it — the clinic owner decides who
Your data: No PHI. Hosted in Boston, United States. On uninstall: Posting stops. The books stay readable, because last year’s accounts are still last year’s accounts.

In the product

Who uses it: Finance manager — the demo profile it is best tried as
Where it opens: Inside Business › Books /books
Permission: book.read

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How it works

Open BooksThe ledger has no screen of its own: every bill, payment, refund and expense posts its own journal, and Books is where the postings are read. An unbalanced journal is refused by the database, and a posting into a closed period is refused with the period named.
Read the Statements tabThe balance sheet as at the month end, where the cash came in and went out, who has not been paid by age, and income against spend by cost centre. A sheet that does not tie says so at the top instead of hiding the difference.
Reconcile the bankOn the Bank tab open a statement and match each line to a ledger entry of the same amount, or see it marked explained. Mark reconciled is refused while any line or entry is still unmatched.
Compare budget with actual, and split shared costsThe Budget tab lists every account that was budgeted whether or not it moved, and every account that moved whether or not it was budgeted, with the variance. Below it, a split rule names the expense accounts a shared cost lands in, the basis and each department’s weight; Split the month divides that month’s untagged amount and keeps the basis with it, and each department’s true cost is its own plus its share.
Look ahead, and prepare the auditCash ahead lists what is owed by due date (vendor bills and statutory challans), the next eight weeks of cash in and out as a labelled projection, and the deposits and loans with each EMI recorded against its date. On Audit, list what the auditor asked for, give each item to a holder with a due date; the holder marks it provided, somebody else records it accepted, and next year opens as a copy. Tally batches are on the Tally tab.

Rules it keeps

What it does not do, by design. A listing with only benefits is an advertisement.

It never lets an entry post unbalanced, and it never edits history — a correction is a new entry that says so.

It does not pay a vendor, renew a deposit or pay an EMI: it records what the bank did.

The cash ahead is a projection from what is on record; a cost nobody entered is not in it.

A cost split is a management view and posts nothing.

It does not prepare the financial statements an auditor signs.

AI in LedgerBooks

AskQuestions about what is on screen — “What needs attention in LedgerBooks today?” — answered with the records it read.

DraftSummaries and notes for the team, marked as drafts until a person signs.

Every answer shows its sources. Nothing AI writes is saved until a person accepts it.

See it on screen

LedgerBooks — Books — Proper double-entry accounts that keep themselves — 01Books — Proper double-entry accounts that keep themselvesCaptured from the running demo clinic

01Books — Proper double-entry accounts that keep themselvesCaptured from the running demo clinic

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Connected to

Read out of the code, not the brochure: each app below is here because one service queries the other’s tables. Install either side and the hand-over is already wired.

Reads from · 8

AssetPulse BillDesk ClaimsLine DepositLedger Payroll ProcureFlow VendorGate WardLine

See the whole clinic →

Questions clinics ask

What does LedgerBooks do?

Double entry that generates itself and proves it balances — with dues by due date, the cash ahead, shared costs split, deposits and loans, and the auditor’s list. Proper books without a bookkeeper’s day: every bill, payment, refund and expense posts its own balanced journal entry, accounts roll up into a trial balance that must sum to zero, and the month closes with its working shown. Built for the accountant you already have — exports they can take away, figures they can trace back to the bill. Cash ahead: vendor bills and statutory challans aged from their due date, not the day they were posted; the next eight weeks of cash in and out, built from deposits maturing, insurer claims at that insurer’s own typical settlement time, bills and challans by due date, loan EMIs and salaries as last paid, and labelled a projection; every fixed deposit and loan on one register with its maturity or EMI dates. Shared costs: power, housekeeping or a common consumable split across departments by weights on a basis you state, each month’s split frozen with the basis it used. Audit: the auditor’s request list, each voucher, schedule or reconciliation with who holds it and when it is due, provided by the holder and accepted by somebody else, and next year’s list starting from this one.

What data does LedgerBooks read and write?

LedgerBooks reads bills, payments, refunds, expenses, vendor bills, statutory challans, insurance claims, payroll runs and writes journal entries, account balances, period closes, cost splits, the deposit and loan register, audit request lists. Its data class is No PHI. Every app works on the same patient record — nothing is copied into a silo.

What does LedgerBooks deliberately not do?

It never lets an entry post unbalanced, and it never edits history — a correction is a new entry that says so. It does not pay a vendor, renew a deposit or pay an EMI: it records what the bank did. The cash ahead is a projection from what is on record; a cost nobody entered is not in it. A cost split is a management view and posts nothing. It does not prepare the financial statements an auditor signs.

What happens to our data if we uninstall LedgerBooks?

Posting stops. The books stay readable, because last year’s accounts are still last year’s accounts.

Is LedgerBooks available today?

Yes — LedgerBooks is live in clinics today. Set up your practice on MedAppz and install it from your dashboard.

Want to see LedgerBooks running on your own patients?

Tell us what you run and we will show you this app inside a practice shaped like yours — or answer the question the page above did not.

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