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ProcureFlow

Indent to purchase order to goods received — and now the invoice, matched three ways, and the payment two people sign.

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What it is

Indents, quotes, POs and goods receipt, then the vendor invoice matched against both — a part delivery, a revised price and a line billed for more than arrived each get named rather than lumped together as a mismatch. Debit notes come off what is payable, and a payment run takes a second signature.

Who uses it: Built for: Every specialty
Reads: Indents, stock, vendor invoices
Writes: Purchase orders, receipts, payments
Never: It will not approve an invoice nobody has matched, and it will not pay the same invoice twice.
Access: Only people whose role includes it — the clinic owner decides who
Your data: No PHI. Hosted in Boston, United States. On uninstall: Operational history stays queryable for audit.

How it works

Raise the indentRaise an indent searches the stock item list and takes a quantity per line, and the database refuses the same item twice on one indent — merge the quantities instead.
Issue the purchase orderIssue PO lists the active vendors and copies the open indent’s lines onto an order for the one you pick; an indent with no lines, or one already ordered, is refused.
Receive the goodsReceive GRN shows what is still pending on each PO line and takes a quantity, a batch number and an optional expiry date, refuses more than was ordered, and posts the batch onto the StoreStock shelf — printing an honest warning when that posting is refused.
Match the invoice before approving itOn Invoices, recording what the supplier sent writes nothing to the books; Re-match compares it against the order and the receipt, and only an approved invoice reaches payables.
Pay in a run two people signOn Payments, tick the approved invoices, add the NEFT reference if you have one, and draft the run — Record payment appears only once the run’s second signature is approved, and the service refuses it before that.

Rules it keeps

What it does not do, by design. A listing with only benefits is an advertisement.

It will not approve an invoice nobody has matched, and it will not pay the same invoice twice.

AI in ProcureFlow

AskQuestions about what is on screen — “What needs attention in ProcureFlow today?” — answered with the records it read.

DraftSummaries and notes for the team, marked as drafts until a person signs.

Every answer shows its sources. Nothing AI writes is saved until a person accepts it.

See it on screen

ProcureFlow — Procurement — Purchase orders from indent to goods received — 01Procurement — Purchase orders from indent to goods receivedCaptured from the running demo clinic

01Procurement — Purchase orders from indent to goods receivedCaptured from the running demo clinic

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Connected to

Read out of the code, not the brochure: each app below is here because one service queries the other’s tables. Install either side and the hand-over is already wired.

Reads from · 4

MakerChecker StockPlanner StoreStock VendorGate

Hands to · 5

LedgerBooks StockPlanner StoreStock TaxBooks TradeOrderNet

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Questions clinics ask

What does ProcureFlow do?

Indent to purchase order to goods received — and now the invoice, matched three ways, and the payment two people sign. Indents, quotes, POs and goods receipt, then the vendor invoice matched against both — a part delivery, a revised price and a line billed for more than arrived each get named rather than lumped together as a mismatch. Debit notes come off what is payable, and a payment run takes a second signature.

What data does ProcureFlow read and write?

ProcureFlow reads indents, stock, vendor invoices and writes purchase orders, receipts, payments. Its data class is No PHI. Every app works on the same patient record — nothing is copied into a silo.

What does ProcureFlow deliberately not do?

It will not approve an invoice nobody has matched, and it will not pay the same invoice twice.

What happens to our data if we uninstall ProcureFlow?

Operational history stays queryable for audit.

Is ProcureFlow available today?

Yes — ProcureFlow is live in clinics today. Set up your practice on MedAppz and install it from your dashboard.

Want to see ProcureFlow running on your own patients?

Tell us what you run and we will show you this app inside a practice shaped like yours — or answer the question the page above did not.

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