ProcureFlow

● live in clinics

Indent to purchase order to goods received — and now the invoice, matched three ways, and the payment two people sign.

In plain words: Purchase orders from indent to goods received.

Operations · No PHI · Every specialty

What ProcureFlow does

Indents, quotes, POs and goods receipt, then the vendor invoice matched against both — a part delivery, a revised price and a line billed for more than arrived each get named rather than lumped together as a mismatch. Debit notes come off what is payable, and a payment run takes a second signature.

How you actually use it

  1. Raise the indentRaise an indent searches the stock item list and takes a quantity per line, and the database refuses the same item twice on one indent — merge the quantities instead.
  2. Issue the purchase orderIssue PO lists the active vendors and copies the open indent’s lines onto an order for the one you pick; an indent with no lines, or one already ordered, is refused.
  3. Receive the goodsReceive GRN shows what is still pending on each PO line and takes a quantity, a batch number and an optional expiry date, refuses more than was ordered, and posts the batch onto the StoreStock shelf — printing an honest warning when that posting is refused.
  4. Match the invoice before approving itOn Invoices, recording what the supplier sent writes nothing to the books; Re-match compares it against the order and the receipt, and only an approved invoice reaches payables.
  5. Pay in a run two people signOn Payments, tick the approved invoices, add the NEFT reference if you have one, and draft the run — Record payment appears only once the run’s second signature is approved, and the service refuses it before that.
See it on screen
Live product
01Procurement — Purchase orders from indent to goods receivedCaptured from the running demo clinic
ProcureFlow — Procurement — Purchase orders from indent to goods received
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Connected to

Read out of the code, not the brochure: each app below is here because one service queries the other’s tables. Install either side and the hand-over is already wired.

See the whole clinic →

What it reads

indentsstockvendor invoices

What it writes

purchase ordersreceiptspayments
Same patient record as every other app — nothing is copied into a silo. Data class: No PHI.

What it does not do

It will not approve an invoice nobody has matched, and it will not pay the same invoice twice.

Every app page carries this section. A listing with only benefits is an advertisement.

Questions clinics ask

What data does ProcureFlow read and write?

ProcureFlow reads indents, stock, vendor invoices and writes purchase orders, receipts, payments. Its data class is No PHI. Every app works on the same patient record — nothing is copied into a silo.

What does ProcureFlow deliberately not do?

It will not approve an invoice nobody has matched, and it will not pay the same invoice twice.

What happens to our data if we uninstall ProcureFlow?

Operational history stays queryable for audit.

Is ProcureFlow available today?

Yes — ProcureFlow is live in clinics today. Set up your practice on MedAppz and install it from your dashboard.

Ask about ProcureFlow

Want to see ProcureFlow running on your own patients?

Tell us what you run and we will show you this app inside a practice shaped like yours — or answer the question the page above did not.

We use your name, phone number and clinic name for one thing: to answer this enquiry about MedAppz. It is stored on our own server, in the single region our trust centre names, and it is not sold or passed to anyone else.

Email us

You can withdraw either at any time: write to hello@medappz.com, or tell whoever calls you, and we will delete what you gave us.

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