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FleetDesk

Ambulances and vehicles: trips, fuel, permits, insurance.

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What it is

Every vehicle with trip logs, fuel fills against odometer, permit and PUC renewals, insurance and driver documents — expiries escalate before the traffic stop.

Who uses it
Built for: Every specialty
Reads
Vehicle register
Writes
Trips, renewals
Never
It does not let an expired-document vehicle be dispatched without a signed override.
Access
Only people whose role includes it — the clinic owner decides who
Your data
No PHI. Hosted in Boston, United States. On uninstall: Operational history stays queryable for audit.

How it works

  1. Register the vehicleRegistration, kind — ambulance, car, van, bike or other — and make. A registration already on the fleet is refused.
  2. File its papersOpen the vehicle and file each document — insurance, permit, fitness, PUC or road tax — with its number and the dates it runs from and to. A document that expires before it starts is refused, and Renew supersedes it with the new number and dates.
  3. Log fuelFilled on, litres, amount and the odometer. A reading below the last one recorded is refused, and km per litre is worked out between consecutive fills, with the basis printed under the table.
  4. Start and end tripsTrip purpose — patient transfer, staff, supplies or other — opening odometer and driver; End trip takes the closing odometer. A vehicle already out cannot start another trip, and a trip cannot end on a lower reading than it started on.
  5. Watch Papers coming due and Service dueDocuments inside their reminder window with the days left or marked expired, and each vehicle’s service due against its odometer, both with the basis printed underneath.

Rules it keeps

What it does not do, by design. A listing with only benefits is an advertisement.

It does not let an expired-document vehicle be dispatched without a signed override.

AI in FleetDesk

AskQuestions about what is on screen — “What needs attention in FleetDesk today?” — answered with the records it read.
DraftSummaries and notes for the team, marked as drafts until a person signs.
Every answer shows its sources. Nothing AI writes is saved until a person accepts it.

See it on screen

Live product
01Fleet — Track vehicles: trips, fuel, permits, insuranceCaptured from the running demo clinic
FleetDesk — Fleet — Track vehicles: trips, fuel, permits, insurance
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Questions clinics ask

What does FleetDesk do?
Ambulances and vehicles: trips, fuel, permits, insurance. Every vehicle with trip logs, fuel fills against odometer, permit and PUC renewals, insurance and driver documents — expiries escalate before the traffic stop.
What data does FleetDesk read and write?
FleetDesk reads vehicle register and writes trips, renewals. Its data class is No PHI. Every app works on the same patient record — nothing is copied into a silo.
What does FleetDesk deliberately not do?
It does not let an expired-document vehicle be dispatched without a signed override.
What happens to our data if we uninstall FleetDesk?
Operational history stays queryable for audit.
Is FleetDesk available today?
Yes — FleetDesk is live in clinics today. Set up your practice on MedAppz and install it from your dashboard.

Want to see FleetDesk running on your own patients?

Tell us what you run and we will show you this app inside a practice shaped like yours — or answer the question the page above did not.

We use your name, phone number and clinic name for one thing: to answer this enquiry about MedAppz. It is stored on our own server, in the single region our trust centre names, and it is not sold or passed to anyone else.

Email us

You can withdraw either at any time: write to hello@medappz.com, or tell whoever calls you, and we will delete what you gave us.

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