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Revenue cycleLive · in the productQueue & board

DepositLedger

IPD deposits against the running bill — no discharge shock — plus a home’s unit deposits and a prepaid wallet drawn down against bills.

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What it is

Deposits held against a live running-bill estimate, top-up prompts as the gap narrows, and the final reconciliation itemised — the discharge bill should be a confirmation, not a surprise. For a home, each resident’s deposit against the unit they hold: held, refunded in part or kept against dues with what for, and returned at move-out — never beyond what is held, each release with a reason and a named approver, a ledger to check against the bank statement. And a prepaid wallet: a patient or family tops up a balance (how the money came is recorded, and it reaches the books as held credit), and it is drawn down on their open bills oldest first in one step, each draw an advance receipt on the bill.

Who uses it
Built for: Every specialty
Reads
Bills, payments, residents
Writes
Deposits, reconciliations, resident unit deposits and releases, wallet top-ups and draws
Never
It does not hold discharge for accounts without telling the family the exact number holding it.
Access
Only people whose role includes it — the clinic owner decides who
Your data
PHI-lite. Hosted in Boston, United States. On uninstall: All clinical data stays in the record; operational history stays queryable.

In the product

Who uses it
Finance manager — the demo profile it is best tried as
Where it opens
Revenue cycle › Deposits /deposits
Permission
deposit.read
Every revenue cycle app in the handbook →

How it works

  1. Read deposit beside the running billThe board lists every admitted patient with the deposits held, what has been billed so far and what is uncovered in red — the billed figure is read straight from billing’s own bills, never copied here.
  2. Take the depositAmount, cash, card, UPI or bank, and a note; a deposit lands only on an open admission, so nothing can be topped up after discharge.
  3. Refund with a reason and an approverThe refund needs an amount, a reason and a named approver picked from the roster, and a refund larger than the balance is refused under a row lock on the admission.
  4. Read the ledger as a passbookLedger opens the entries in date order with in, out and the running balance after each — the position is always computed from the entries, deposits minus refunds. Unit deposits keeps each home resident’s deposit and every release the same way; Wallet lists prepaid balances, tops one up and draws it down on open bills.

Rules it keeps

What it does not do, by design. A listing with only benefits is an advertisement.

It does not hold discharge for accounts without telling the family the exact number holding it.

AI in DepositLedger

AskQuestions about what is on screen — “What needs attention in DepositLedger today?” — answered with the records it read.
DraftSummaries and notes for the team, marked as drafts until a person signs.
Every answer shows its sources. Nothing AI writes is saved until a person accepts it.

See it on screen

Live product
01Deposits — Hold IPD deposits against the running billCaptured from the running demo clinic
DepositLedger — Deposits — Hold IPD deposits against the running bill
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Connected to

Read out of the code, not the brochure: each app below is here because one service queries the other’s tables. Install either side and the hand-over is already wired.

Hands to · 2
See the whole clinic →

Questions clinics ask

What does DepositLedger do?
IPD deposits against the running bill — no discharge shock — plus a home’s unit deposits and a prepaid wallet drawn down against bills. Deposits held against a live running-bill estimate, top-up prompts as the gap narrows, and the final reconciliation itemised — the discharge bill should be a confirmation, not a surprise. For a home, each resident’s deposit against the unit they hold: held, refunded in part or kept against dues with what for, and returned at move-out — never beyond what is held, each release with a reason and a named approver, a ledger to check against the bank statement. And a prepaid wallet: a patient or family tops up a balance (how the money came is recorded, and it reaches the books as held credit), and it is drawn down on their open bills oldest first in one step, each draw an advance receipt on the bill.
What data does DepositLedger read and write?
DepositLedger reads bills, payments, residents and writes deposits, reconciliations, resident unit deposits and releases, wallet top-ups and draws. Its data class is PHI-lite. Every app works on the same patient record — nothing is copied into a silo.
What does DepositLedger deliberately not do?
It does not hold discharge for accounts without telling the family the exact number holding it.
What happens to our data if we uninstall DepositLedger?
All clinical data stays in the record; operational history stays queryable.
Is DepositLedger available today?
Yes — DepositLedger is live in clinics today. Set up your practice on MedAppz and install it from your dashboard.

Want to see DepositLedger running on your own patients?

Tell us what you run and we will show you this app inside a practice shaped like yours — or answer the question the page above did not.

We use your name, phone number and clinic name for one thing: to answer this enquiry about MedAppz. It is stored on our own server, in the single region our trust centre names, and it is not sold or passed to anyone else.

Email us

You can withdraw either at any time: write to hello@medappz.com, or tell whoever calls you, and we will delete what you gave us.

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