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ResidentRecords

Every resident’s care level and billing tier on one record, with each change dated and the month billed at the levels in effect.

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What it is

For a senior-care, assisted-living or nursing home. The home writes its own care levels — independent, assisted, memory care, nursing, or whatever it calls them — each with its monthly rate; nothing is filled in for it. A resident is moved in on a level, with their room, and every later change of level is a dated row with the reason and who decided, so the level on any past day is on the record rather than in someone’s memory. A change can only follow the last one, and can be planned up to a month ahead. A change may carry the Katz Index of Independence in Activities of Daily Living (Katz et al., 1963) — six activities, a point each for doing it without help — kept beside the decision; the score never chooses the level. Each month, once it has ended, is billed day by day at the level in effect (the monthly rate divided by the month’s days) onto the resident’s bill, and no change may then be back-dated into it. Moving out is dated with the reason; the day someone leaves is not billed.

Who uses it: Built for: Geriatrics & Dementia Care
Reads: The patient record, the bill
Writes: Residents and rooms, care level changes, the home’s care levels and rates, monthly residential care charges
Never: It does not decide a resident’s level or suggest one from the score — the care team does; and it ships no level or rate, the home writes its own.
Access: Only people whose role includes it — the clinic owner decides who
Your data: Full PHI. Hosted in Boston, United States. On uninstall: Every resident, level change and monthly charge is kept and can still be read.

How it works

Your levelsYour own names and monthly rates.
Dated changesEach change with its day, reason and who decided.
Billed by the dayAn ended month at the level in effect each day.

Rules it keeps

What it does not do, by design. A listing with only benefits is an advertisement.

It does not decide a resident’s level or suggest one from the score — the care team does; and it ships no level or rate, the home writes its own.

AI in ResidentRecords

AskQuestions about what is on screen — “What needs attention in ResidentRecords today?” — answered with the records it read.

DraftSummaries and notes for the team, marked as drafts until a person signs.

Every answer shows its sources. Nothing AI writes is saved until a person accepts it.

See it on screen

ResidentRecords — Residents — Keep each resident's care level and monthly rate, every change dated, and bill the month — 01Residents — Keep each resident's care level and monthly rate, every change dated, and bill the monthCaptured from the running demo clinic

01Residents — Keep each resident's care level and monthly rate, every change dated, and bill the monthCaptured from the running demo clinic

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Connected to

Read out of the code, not the brochure: each app below is here because one service queries the other’s tables. Install either side and the hand-over is already wired.

Reads from · 1

Patient Registry

See the whole clinic →

Questions clinics ask

What does ResidentRecords do?

Every resident’s care level and billing tier on one record, with each change dated and the month billed at the levels in effect. For a senior-care, assisted-living or nursing home. The home writes its own care levels — independent, assisted, memory care, nursing, or whatever it calls them — each with its monthly rate; nothing is filled in for it. A resident is moved in on a level, with their room, and every later change of level is a dated row with the reason and who decided, so the level on any past day is on the record rather than in someone’s memory. A change can only follow the last one, and can be planned up to a month ahead. A change may carry the Katz Index of Independence in Activities of Daily Living (Katz et al., 1963) — six activities, a point each for doing it without help — kept beside the decision; the score never chooses the level. Each month, once it has ended, is billed day by day at the level in effect (the monthly rate divided by the month’s days) onto the resident’s bill, and no change may then be back-dated into it. Moving out is dated with the reason; the day someone leaves is not billed.

What data does ResidentRecords read and write?

ResidentRecords reads the patient record, the bill and writes residents and rooms, care level changes, the home’s care levels and rates, monthly residential care charges. Its data class is Full PHI. Every app works on the same patient record — nothing is copied into a silo.

What does ResidentRecords deliberately not do?

It does not decide a resident’s level or suggest one from the score — the care team does; and it ships no level or rate, the home writes its own.

What happens to our data if we uninstall ResidentRecords?

Every resident, level change and monthly charge is kept and can still be read.

Is ResidentRecords available today?

Yes — ResidentRecords is live in clinics today. Set up your practice on MedAppz and install it from your dashboard.

Want to see ResidentRecords running on your own patients?

Tell us what you run and we will show you this app inside a practice shaped like yours — or answer the question the page above did not.

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