Get started
OperationsLive · in the productCondition program

ResidentRecords

Every resident’s care level and billing tier on one record, each change dated — the activities calendar with who took part, respite stays booked, handed over and handed back, and a halfway home’s programme: goals met, privileges earned, the next step named.

Get ResidentRecordsOpen the appAvailable nowHow pricing works →

What it is

For a senior-care, assisted-living or nursing home, and for a psychiatric halfway home. The home writes its own care levels — independent, assisted, memory care, nursing, or whatever it calls them — each with its monthly rate; nothing is filled in for it. A resident is moved in on a level, with their room, and every later change of level is a dated row with the reason and who decided, so the level on any past day is on the record rather than in someone’s memory. A change can only follow the last one, and can be planned up to a month ahead. A change may carry the Katz Index of Independence in Activities of Daily Living (Katz et al., 1963) — six activities, a point each for doing it without help — kept beside the decision; the score never chooses the level. Each month, once it has ended, is billed day by day at the level in effect (the monthly rate divided by the month’s days) onto the resident’s bill, and no change may then be back-dated into it. Moving out is dated with the reason; the day someone leaves is not billed. Activities: the home’s week of activities — exercise, social, creative, spiritual, outings, memory and thinking — on a calendar with a time, a place and who leads, repeated weekly if wanted; once each has started, attendance is taken per resident (took part, came and watched, declined, unwell, away) and kept as first recorded, and residents who have joined nothing for a fortnight show first, so a home can show a family or an inspector engagement rather than a timetable. Respite stays: a short stay booked so a family caregiver can take a planned break — the senior, the days, the room, the care level it is billed at and the caregiver taking the break; on arrival the senior moves in as a resident like any other, billed the same way, until the booked day; a nurse or carer takes the family’s account of the routine, food, medicines as the family gives them, moving about, sleep and what to watch for, kept as recorded; and the stay ends only when the senior is handed back to the family with how it went. A room another stay shares those days is shown, never refused. Programme: a halfway home runs each stay as a staged path toward living independently. The home writes its own stages in order — the privileges a resident has at each and what moves someone on; none ship. A resident is placed on a stage with the reason and the next step toward independent living named, and every later move is dated with who decided. Goals are set at the stage the resident is on, each met or dropped once with a note; a move to a later stage waits until every goal at the current one is met or dropped, so privileges are earned as goals are met. A step back is recorded with its reason, and the path so far reads as a timeline.

Who uses it
Built for: Geriatrics & Dementia Care · Psychiatry
Reads
The patient record, the bill
Writes
Residents and rooms, care level changes, the home’s care levels and rates, monthly residential care charges, activities and attendance, programme stages, goals and the next step, respite bookings, the family’s care handover
Never
It does not decide a resident’s level or suggest one from the score — the care team does; it ships no level, rate, stage or privilege, the home writes its own; and the programme does not manage medication or clinical treatment.
Access
Only people whose role includes it — the clinic owner decides who
Your data
Full PHI. Hosted in Boston, United States. On uninstall: Every resident, level change, monthly charge, stage and goal is kept and can still be read.

In the product

Who uses it
Operations manager — the demo profile it is best tried as
Where it opens
Operations › Residents /residents
Permission
resident.read
Every operations app in the handbook →

How it works

  1. Your levels and stagesYour own names, monthly rates, stages and privileges.
  2. Dated changesEach level change or stage move with its day, reason and who decided.
  3. Billed and earnedAn ended month billed at the level each day, a respite stay too until it is handed back; a stage reached once its goals are met.

Rules it keeps

What it does not do, by design. A listing with only benefits is an advertisement.

It does not decide a resident’s level or suggest one from the score — the care team does; it ships no level, rate, stage or privilege, the home writes its own; and the programme does not manage medication or clinical treatment.

AI in ResidentRecords

AskQuestions about what is on screen — “What needs attention in ResidentRecords today?” — answered with the records it read.
DraftSummaries and notes for the team, marked as drafts until a person signs.
Every answer shows its sources. Nothing AI writes is saved until a person accepts it.

See it on screen

Live product
01Residents — Keep each resident's care level and monthly rate, every change dated, and bill the monthCaptured from the running demo clinic
ResidentRecords — Residents — Keep each resident's care level and monthly rate, every change dated, and bill the month
1 of 1

Connected to

Read out of the code, not the brochure: each app below is here because one service queries the other’s tables. Install either side and the hand-over is already wired.

Reads from · 1
See the whole clinic →

Questions clinics ask

What does ResidentRecords do?
Every resident’s care level and billing tier on one record, each change dated — the activities calendar with who took part, respite stays booked, handed over and handed back, and a halfway home’s programme: goals met, privileges earned, the next step named. For a senior-care, assisted-living or nursing home, and for a psychiatric halfway home. The home writes its own care levels — independent, assisted, memory care, nursing, or whatever it calls them — each with its monthly rate; nothing is filled in for it. A resident is moved in on a level, with their room, and every later change of level is a dated row with the reason and who decided, so the level on any past day is on the record rather than in someone’s memory. A change can only follow the last one, and can be planned up to a month ahead. A change may carry the Katz Index of Independence in Activities of Daily Living (Katz et al., 1963) — six activities, a point each for doing it without help — kept beside the decision; the score never chooses the level. Each month, once it has ended, is billed day by day at the level in effect (the monthly rate divided by the month’s days) onto the resident’s bill, and no change may then be back-dated into it. Moving out is dated with the reason; the day someone leaves is not billed. Activities: the home’s week of activities — exercise, social, creative, spiritual, outings, memory and thinking — on a calendar with a time, a place and who leads, repeated weekly if wanted; once each has started, attendance is taken per resident (took part, came and watched, declined, unwell, away) and kept as first recorded, and residents who have joined nothing for a fortnight show first, so a home can show a family or an inspector engagement rather than a timetable. Respite stays: a short stay booked so a family caregiver can take a planned break — the senior, the days, the room, the care level it is billed at and the caregiver taking the break; on arrival the senior moves in as a resident like any other, billed the same way, until the booked day; a nurse or carer takes the family’s account of the routine, food, medicines as the family gives them, moving about, sleep and what to watch for, kept as recorded; and the stay ends only when the senior is handed back to the family with how it went. A room another stay shares those days is shown, never refused. Programme: a halfway home runs each stay as a staged path toward living independently. The home writes its own stages in order — the privileges a resident has at each and what moves someone on; none ship. A resident is placed on a stage with the reason and the next step toward independent living named, and every later move is dated with who decided. Goals are set at the stage the resident is on, each met or dropped once with a note; a move to a later stage waits until every goal at the current one is met or dropped, so privileges are earned as goals are met. A step back is recorded with its reason, and the path so far reads as a timeline.
What data does ResidentRecords read and write?
ResidentRecords reads the patient record, the bill and writes residents and rooms, care level changes, the home’s care levels and rates, monthly residential care charges, activities and attendance, programme stages, goals and the next step, respite bookings, the family’s care handover. Its data class is Full PHI. Every app works on the same patient record — nothing is copied into a silo.
What does ResidentRecords deliberately not do?
It does not decide a resident’s level or suggest one from the score — the care team does; it ships no level, rate, stage or privilege, the home writes its own; and the programme does not manage medication or clinical treatment.
What happens to our data if we uninstall ResidentRecords?
Every resident, level change, monthly charge, stage and goal is kept and can still be read.
Is ResidentRecords available today?
Yes — ResidentRecords is live in clinics today. Set up your practice on MedAppz and install it from your dashboard.

Want to see ResidentRecords running on your own patients?

Tell us what you run and we will show you this app inside a practice shaped like yours — or answer the question the page above did not.

We use your name, phone number and clinic name for one thing: to answer this enquiry about MedAppz. It is stored on our own server, in the single region our trust centre names, and it is not sold or passed to anyone else.

Email us

You can withdraw either at any time: write to hello@medappz.com, or tell whoever calls you, and we will delete what you gave us.

More in Operations

All 97 →