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Payroll

Attendance into payslips, statutory dues paid with proof, and gratuity, bonus and full-and-final worked from your own rules.

Offered in: India only.

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What it is

Attendance and approved leave are frozen when the month is generated. A salary structure — effective-dated, never edited — turns them into a payslip the database refuses to store unless it balances: PF on the basic to the ceiling, ESI while gross is under the threshold, professional tax from the slabs you typed for your state, and TDS as the figure your accountant declared. Finalising locks the month; paying needs a second person and posts the clinic’s cost to the books. Dues: each PF, ESI, PT and LWF challan carries what the run says is due and the date it is due, and is paid only with the portal’s reference; every payslip is checked against the minimum wage of the person’s state and skill category before the month goes out. Settlements: gratuity, leave encashment and the statutory bonus are worked from rules you confirm, each kept with the service years and wage it used, and an exit’s full-and-final statement lists every amount against its source and is released only once every department has cleared. A CTC breakup shows the take-home before an offer goes out.

Who uses it: Built for: Every specialty
Reads: Attendance, approved leave, salary structures, exits and their clearances
Writes: Payslips, payroll runs, a salaries expense, challans, gratuity, encashment and bonus figures, full-and-final statements
Never: It does not compute income-tax TDS from slabs — that needs declarations and proofs this platform does not hold, so the monthly figure is declared, not guessed.
Access: Only people whose role includes it — the clinic owner decides who
Your data: No PHI. Hosted in Boston, United States. On uninstall: Operational history stays queryable for audit.

How it works

Set up salaries and your rulesOn Salaries, New salary: the person, the month it applies from, its components (earning or deduction, fixed or a share of basic, exactly one basic), whether PF, ESI and PT apply, the monthly TDS your accountant decided, and how they are paid. On Statutory: the PF and ESI figures and your state’s PT slabs, then Rules: gratuity, bonus, LWF by state, minimum wages by state and skill category, your leave-encashment policy and the challan due days, each with its source. Nothing is worked out from a rule until a person confirms it.
Open the month and generateOn The month, Open month, then Generate freezes attendance and approved leave into a line per person — present, leave, absent, overtime. An adjustment takes a kind, a positive amount and the reason. Lock closes the lines, and Export gives the attendance file. A month is opened once.
Run, finalise and payOn Run, Run payroll reads the salary in force and the generated lines; a payslip whose deductions exceed its earnings is refused by name. Finalise locks the run; Record payment appears only once a second person has approved it on Approvals, and paying posts the clinic’s cost to the books. My payslips shows each person their own.
Pay the dues, with proofOn Dues, pick a finalised month and Raise this month’s challans: PF, ESI, PT and LWF, each due on your confirmed day. Click a challan to record the date, the amount and the portal’s reference; a challan is never paid without them. The same tab checks each payslip against the minimum wage of the person’s state and category.
Settle what is owedOn Settlements, work out gratuity, leave encashment and the year’s statutory bonus inside your rule. Open an exit to prepare its full-and-final statement: each figure and each department’s dues come in with their source, and Release waits until every department has cleared. On Salaries, CTC breakup shows the take-home before an offer goes out.

Rules it keeps

What it does not do, by design. A listing with only benefits is an advertisement.

It does not compute income-tax TDS from slabs — that needs declarations and proofs this platform does not hold, so the monthly figure is declared, not guessed.

It files no return: PF, ESI and PT go out as exports the accountant submits.

It ships no statutory figure: gratuity, bonus, LWF, minimum-wage and encashment rules are yours to enter with their source and confirm, and nothing is worked out from a rule nobody confirmed.

It does not pay a challan; it records the payment you made.

AI in Payroll

AskQuestions about what is on screen — “What needs attention in Payroll today?” — answered with the records it read.

DraftSummaries and notes for the team, marked as drafts until a person signs.

Every answer shows its sources. Nothing AI writes is saved until a person accepts it.

See it on screen

Payroll — Payroll — Turn the month’s attendance into payslips and pay them — 01Payroll — Turn the month’s attendance into payslips and pay themCaptured from the running demo clinic

01Payroll — Turn the month’s attendance into payslips and pay themCaptured from the running demo clinic

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Questions clinics ask

What does Payroll do?

Attendance into payslips, statutory dues paid with proof, and gratuity, bonus and full-and-final worked from your own rules. Attendance and approved leave are frozen when the month is generated. A salary structure — effective-dated, never edited — turns them into a payslip the database refuses to store unless it balances: PF on the basic to the ceiling, ESI while gross is under the threshold, professional tax from the slabs you typed for your state, and TDS as the figure your accountant declared. Finalising locks the month; paying needs a second person and posts the clinic’s cost to the books. Dues: each PF, ESI, PT and LWF challan carries what the run says is due and the date it is due, and is paid only with the portal’s reference; every payslip is checked against the minimum wage of the person’s state and skill category before the month goes out. Settlements: gratuity, leave encashment and the statutory bonus are worked from rules you confirm, each kept with the service years and wage it used, and an exit’s full-and-final statement lists every amount against its source and is released only once every department has cleared. A CTC breakup shows the take-home before an offer goes out.

What data does Payroll read and write?

Payroll reads attendance, approved leave, salary structures, exits and their clearances and writes payslips, payroll runs, a salaries expense, challans, gratuity, encashment and bonus figures, full-and-final statements. Its data class is No PHI. Every app works on the same patient record — nothing is copied into a silo.

What does Payroll deliberately not do?

It does not compute income-tax TDS from slabs — that needs declarations and proofs this platform does not hold, so the monthly figure is declared, not guessed. It files no return: PF, ESI and PT go out as exports the accountant submits. It ships no statutory figure: gratuity, bonus, LWF, minimum-wage and encashment rules are yours to enter with their source and confirm, and nothing is worked out from a rule nobody confirmed. It does not pay a challan; it records the payment you made.

What happens to our data if we uninstall Payroll?

Operational history stays queryable for audit.

Is Payroll available today?

Yes — Payroll is live in clinics today. Set up your practice on MedAppz and install it from your dashboard.

Where is Payroll offered?

Payroll is offered in India only: it is built on that market's own systems and rules.

Want to see Payroll running on your own patients?

Tell us what you run and we will show you this app inside a practice shaped like yours — or answer the question the page above did not.

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