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StaffDesk

A fair rota with no gaps.

Shown in the product as “Rota”

Get StaffDesk Open the appAvailable nowHow pricing works →

What it is

The week as a grid you type into — one shift per person per day. Leave that cannot overlap itself (the schema refuses the second request), decided with a recorded reason. Credentials — registrations, BLS cards — that announce their expiry instead of lapsing quietly.

Who uses it: Owners, managers, staffBuilt for: Every specialty
Reads: Rota, leave, bookings
Writes: Shifts, leave decisions
Never: Publishes the rota without approval
Access: Only people whose role includes it — the clinic owner decides who
Your data: No PHI. Hosted in Boston, United States. On uninstall: HR records stay in the record.

How it works

Type the weekThe rota is a grid — one shift per person per day. You type into it rather than dragging cards around.
Decide leaveApprove or refuse, and a refusal carries its reason. A second request that overlaps the first is refused by the schema, not by whoever notices.
Keep the credentialsRegistrations and BLS cards with their expiry dates. The desk announces the ones running out instead of letting them lapse quietly.
Record the privilegesWhich procedures each clinician is cleared for, with the evidence and the expiry. TheatreFlow reads this list when a declared procedure is booked.

Rules it keeps

What it does not do, by design. A listing with only benefits is an advertisement.

It does not yet block the schedule on a lapsed credential — v1 makes expiry loudly visible; enforcement arrives with the SlotGrid link.

It never invalidates past care records.

AI in StaffDesk

AskQuestions about what is on screen — “What needs attention in StaffDesk today?” — answered with the records it read.

DraftSummaries and notes for the team, marked as drafts until a person signs.

Not AIA gap is a day with no shift and no approved leave; nothing suggests who can cover.

Every answer shows its sources. Nothing AI writes is saved until a person accepts it.

Its 3 screens

WeekRota · 29 Sep – 3 Oct

LeaveLeave requests

BalanceFair share of shifts

From the design, with its example clinic.

Try it

The design preview: every screen drawn with the product’s own blocks, on an example clinic’s demo data. Nothing here is a real patient.

Open full screen →

Design preview · Rota · example clinic

Open the interactive design preview →

Connected to

Read out of the code, not the brochure: each app below is here because one service queries the other’s tables. Install either side and the hand-over is already wired.

Reads from · 2

OnCallNow ShiftPulse

Hands to · 4

AttendancePunch Insights ShiftPulse SlotGrid

See the whole clinic →

Questions clinics ask

What does StaffDesk do?

Rotas, leave and credentials for the care team. The week as a grid you type into — one shift per person per day. Leave that cannot overlap itself (the schema refuses the second request), decided with a recorded reason. Credentials — registrations, BLS cards — that announce their expiry instead of lapsing quietly.

What data does StaffDesk read and write?

StaffDesk reads staff profiles, rotas and writes rotas, leave, credential records. Its data class is No PHI. Every app works on the same patient record — nothing is copied into a silo.

What does StaffDesk deliberately not do?

It does not yet block the schedule on a lapsed credential — v1 makes expiry loudly visible; enforcement arrives with the SlotGrid link. It never invalidates past care records.

What happens to our data if we uninstall StaffDesk?

HR records stay in the record.

Is StaffDesk available today?

Yes — StaffDesk is live in clinics today. Set up your practice on MedAppz and install it from your dashboard.

Want to see StaffDesk running on your own patients?

Tell us what you run and we will show you this app inside a practice shaped like yours — or answer the question the page above did not.

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