BusinessLive · in the productQueue & boardHand-crafted

StaffDesk

A fair rota with no gaps.

Shown in the product as “Rota”

Get StaffDesk Open the appAvailable nowHow pricing works →

What it is

The week as a grid you type into — one shift per person per day. Leave that cannot overlap itself (the schema refuses the second request), decided with a recorded reason. Credentials — registrations, BLS cards — that announce their expiry instead of lapsing quietly. People: probation with an end date and a dated decision, never a silent roll-over; transfers between departments or branches signed by the releasing and the receiving side, two different people, and moved on their date; appointment, confirmation, increment, transfer, experience and relieving letters from the one staff record, numbered and never edited after issue. Appraisals: self-rating, the department head’s rating, a calibrated final rating and sign-off before any increment, and the key roles with who could step in. Registers: the employee, attendance and wage registers laid out from what is already recorded, and every contractor’s licence against the workers on site. For an agency that supplies nursing aides or housekeeping, the rate the contract agrees per role and shift is kept with its clause, each worker’s shifts as worked from the roster, the biometric reader or the gate register, and the agency’s monthly invoice is checked line by line against both — shifts billed but not worked, a rate above the agreed one, a worker not deployed — before HR passes it for payment or disputes it.

Who uses it: Owners, managers, staffBuilt for: Every specialty
Reads: Rota, leave, bookings
Writes: Shifts, leave decisions
Never: Publishes the rota without approval
Access: Only people whose role includes it — the clinic owner decides who
Your data: No PHI. Hosted in Boston, United States. On uninstall: HR records stay in the record.

In the product

Who uses it: Business development — the demo profile it is best tried as
Where it opens: Business › Rota /staff
Permission: rota.read

Every business app in the handbook →

How it works

Type the weekThe rota is a grid — one shift per person per day. You type into it rather than dragging cards around.
Decide leaveApprove or refuse, and a refusal carries its reason. A second request that overlaps the first is refused by the schema, not by whoever notices.
Keep the credentials and privilegesRegistrations and BLS cards with their expiry dates; the desk announces the ones running out instead of letting them lapse quietly. Privileges record which procedures each clinician is cleared for, with the evidence and the expiry, and TheatreFlow reads them when a declared procedure is booked.
Probation, transfers and lettersOn People, start a probation when someone joins; it comes onto the list a month before it ends, and Decide confirms, extends (with a reason and a new end) or does not confirm. A transfer is signed by the releasing and the receiving side, two different people, and moves the person on its date. Draft a letter from the staff record, read it, and Issue it under your name; an issued letter is numbered and never edited, only voided.
Appraisals, successors and the registersOn Appraisals, open a cycle with the year’s KRAs: each person rates their own year, their department head rates them, and HR signs off a final rating (saying why if it moves the head’s); the increment is entered only after sign-off, and its letter is drafted from it. Key roles list who could step in. On Registers, download the employee, attendance or wage register as CSV, and keep each contractor’s licence and headcount against the workers on site; for an agency, add the agreed rate per role, record shifts as worked, and enter its invoice to see each line checked against them.

Rules it keeps

What it does not do, by design. A listing with only benefits is an advertisement.

It does not yet block the schedule on a lapsed credential — v1 makes expiry loudly visible; enforcement arrives with the SlotGrid link.

It never invalidates past care records.

It never decides a rating or an increment — people do; it only keeps the order.

The registers follow the records it keeps; the form each state notifies is yours to check them against.

AI in StaffDesk

AskQuestions about what is on screen — “What needs attention in StaffDesk today?” — answered with the records it read.

DraftSummaries and notes for the team, marked as drafts until a person signs.

Not AIA gap is a day with no shift and no approved leave; nothing suggests who can cover.

Every answer shows its sources. Nothing AI writes is saved until a person accepts it.

Its 3 screens

WeekRota · 29 Sep – 3 Oct

LeaveLeave requests

BalanceFair share of shifts

From the design, with its example clinic.

Try it

The design preview: every screen drawn with the product’s own blocks, on an example clinic’s demo data. Nothing here is a real patient.

Open full screen →

Design preview · Rota · example clinic

Open the interactive design preview →

Connected to

Read out of the code, not the brochure: each app below is here because one service queries the other’s tables. Install either side and the hand-over is already wired.

Reads from · 4

Hiring OnCallNow Payroll ShiftPulse

Hands to · 7

AttendancePunch Hiring Insights NurseAssign Payroll ShiftPulse SlotGrid

See the whole clinic →

Questions clinics ask

What does StaffDesk do?

Rotas, leave and credentials — and letters, probation, transfers, appraisals and the labour registers for the whole team. The week as a grid you type into — one shift per person per day. Leave that cannot overlap itself (the schema refuses the second request), decided with a recorded reason. Credentials — registrations, BLS cards — that announce their expiry instead of lapsing quietly. People: probation with an end date and a dated decision, never a silent roll-over; transfers between departments or branches signed by the releasing and the receiving side, two different people, and moved on their date; appointment, confirmation, increment, transfer, experience and relieving letters from the one staff record, numbered and never edited after issue. Appraisals: self-rating, the department head’s rating, a calibrated final rating and sign-off before any increment, and the key roles with who could step in. Registers: the employee, attendance and wage registers laid out from what is already recorded, and every contractor’s licence against the workers on site. For an agency that supplies nursing aides or housekeeping, the rate the contract agrees per role and shift is kept with its clause, each worker’s shifts as worked from the roster, the biometric reader or the gate register, and the agency’s monthly invoice is checked line by line against both — shifts billed but not worked, a rate above the agreed one, a worker not deployed — before HR passes it for payment or disputes it.

What data does StaffDesk read and write?

StaffDesk reads staff profiles, rotas, attendance, payslips, departments and writes rotas, leave, credential records, staff letters, probation decisions, transfers, appraisals, succession plans, contract-labour records, agency rates, shifts worked and invoice checks. Its data class is No PHI. Every app works on the same patient record — nothing is copied into a silo.

What does StaffDesk deliberately not do?

It does not yet block the schedule on a lapsed credential — v1 makes expiry loudly visible; enforcement arrives with the SlotGrid link. It never invalidates past care records. It never decides a rating or an increment — people do; it only keeps the order. The registers follow the records it keeps; the form each state notifies is yours to check them against.

What happens to our data if we uninstall StaffDesk?

HR records stay in the record.

Is StaffDesk available today?

Yes — StaffDesk is live in clinics today. Set up your practice on MedAppz and install it from your dashboard.

Want to see StaffDesk running on your own patients?

Tell us what you run and we will show you this app inside a practice shaped like yours — or answer the question the page above did not.

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