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Hiring

Opening to offer to day one — background checks before the join date, staff referrals to probation, and exits that close access on the leaving day.

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What it is

A deliberately small hiring desk. Post an opening, collect candidates with their CVs, keep interview notes that cannot be quietly rewritten, and send the offer as a real digital document the candidate signs — the same signature engine the rest of your paperwork uses. The moment a signed offer is accepted, day one is ready: the staff record exists and an onboarding checklist is waiting in the team’s task board. Exits run the same discipline in reverse: the resignation date and notice, a clearance from each department (IT, finance, stores, the department head, HR, or your own list) with anything owed back, and on the leaving date, access ends — that day, not whenever someone remembers. Payroll releases the full-and-final statement only once every department has cleared. Checks and referrals: each candidate’s background checks (police, address, references, previous employer, education) with who ran them and the result, and the signed offer is accepted — the join date confirmed — only when none is pending and none is flagged (a flag is waived only with a reason). A colleague who refers a candidate is logged when they apply (never for an opening they raised themselves), and the bonus shows as due once the hire’s probation is confirmed in StaffDesk, then goes to payroll.

Who uses it: Built for: Every specialty
Reads: Staff roles, document templates
Writes: Openings, candidates, interview notes, offer envelopes, onboarding checklists, exit records, exit clearances, background checks, staff referrals
Never: It never creates a login by itself — that stays a deliberate act by whoever manages users.
Access: Only people whose role includes it — the clinic owner decides who
Your data: No PHI. Hosted in Boston, United States. On uninstall: Openings close and the pipeline stops. Signed offers remain in the document engine, where signed things live.

How it works

Open the roleOn the Openings tab, name the opening and its role title and press Open it. Candidates join an open opening only; one on hold or closed refuses them.
Add candidates and move them alongCandidates opens the drawer: a name and phone, then Screen and Interview as they progress. Interview notes are appended one under another; there is no edit.
Send the offer, accept on the signed copyOffer… asks for the monthly salary and joining date and sends the letter through Paperwork as a signable document; a second offer is refused. Accept… asks the joining date and how they are engaged, and is refused until the offer is signed and no background check is pending or flagged; on acceptance it creates the staff record and an onboarding checklist task. The login is a separate step under Team.
Register an exitOn the Exits tab pick who, when the resignation was handed in, the notice and their last day. On that date the account is suspended and its sessions revoked. Click an exit for its clearances (IT, Finance, Stores, the department head and HR, and any you add); each clears it, saying anything owed back, and Payroll releases the full-and-final statement only once all have cleared.
Run the checks and log referralsOn Checks and referrals, choose a candidate and add each check with who runs it; press one to close it clear or flagged (with what was found), and a flag is waived only with a reason. Log a staff referral when the candidate applies, with the bonus and its policy; once the hire’s probation is confirmed it shows as due — press it to hand it to payroll.

Rules it keeps

What it does not do, by design. A listing with only benefits is an advertisement.

It never creates a login by itself — that stays a deliberate act by whoever manages users.

It touches no patient data at all.

It does not run a police check (a vendor or the station does) or pay a referral bonus (payroll does), and nothing here pays anyone for referring a patient.

AI in Hiring

AskQuestions about what is on screen — “What needs attention in Hiring today?” — answered with the records it read.

DraftSummaries and notes for the team, marked as drafts until a person signs.

Every answer shows its sources. Nothing AI writes is saved until a person accepts it.

See it on screen

Hiring — Hiring — Hire from opening to offer to day one — 01Hiring — Hire from opening to offer to day oneCaptured from the running demo clinic

01Hiring — Hire from opening to offer to day oneCaptured from the running demo clinic

1 of 1

Connected to

Read out of the code, not the brochure: each app below is here because one service queries the other’s tables. Install either side and the hand-over is already wired.

Reads from · 3

Payroll SignDesk StaffDesk

Hands to · 3

Insights Payroll StaffDesk

See the whole clinic →

Questions clinics ask

What does Hiring do?

Opening to offer to day one — background checks before the join date, staff referrals to probation, and exits that close access on the leaving day. A deliberately small hiring desk. Post an opening, collect candidates with their CVs, keep interview notes that cannot be quietly rewritten, and send the offer as a real digital document the candidate signs — the same signature engine the rest of your paperwork uses. The moment a signed offer is accepted, day one is ready: the staff record exists and an onboarding checklist is waiting in the team’s task board. Exits run the same discipline in reverse: the resignation date and notice, a clearance from each department (IT, finance, stores, the department head, HR, or your own list) with anything owed back, and on the leaving date, access ends — that day, not whenever someone remembers. Payroll releases the full-and-final statement only once every department has cleared. Checks and referrals: each candidate’s background checks (police, address, references, previous employer, education) with who ran them and the result, and the signed offer is accepted — the join date confirmed — only when none is pending and none is flagged (a flag is waived only with a reason). A colleague who refers a candidate is logged when they apply (never for an opening they raised themselves), and the bonus shows as due once the hire’s probation is confirmed in StaffDesk, then goes to payroll.

What data does Hiring read and write?

Hiring reads staff roles, document templates and writes openings, candidates, interview notes, offer envelopes, onboarding checklists, exit records, exit clearances, background checks, staff referrals. Its data class is No PHI. Every app works on the same patient record — nothing is copied into a silo.

What does Hiring deliberately not do?

It never creates a login by itself — that stays a deliberate act by whoever manages users. It touches no patient data at all. It does not run a police check (a vendor or the station does) or pay a referral bonus (payroll does), and nothing here pays anyone for referring a patient.

What happens to our data if we uninstall Hiring?

Openings close and the pipeline stops. Signed offers remain in the document engine, where signed things live.

Is Hiring available today?

Yes — Hiring is live in clinics today. Set up your practice on MedAppz and install it from your dashboard.

Want to see Hiring running on your own patients?

Tell us what you run and we will show you this app inside a practice shaped like yours — or answer the question the page above did not.

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