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CampaignHQ

Campaigns with consent and attribution built in — with a doctor-approved content calendar, ad checks and each doctor’s own newsletter.

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What it is

Campaign audiences built from consented cohorts only, sends through the same messaging rails, attribution to booked visits. Its CRM screen adds one inbox for every channel: WhatsApp, SMS, email, review replies and the “Message us” chat on your own page land as one thread per contact, with an owner and a first-reply clock that rings the bell when it runs late. Nurture sequences send email and SMS to enquiries and patients in steps with waits, branch on a reply, an open or a no-show, test two subject lines, and stop the moment the person books; every send asks the consent record first, and every marketing email carries a one-click unsubscribe that is honoured at once. Clinical reminders stay on their own fixed recipes. Content: the clinic’s health posts for WhatsApp status, Instagram, Facebook and the website on a calendar, each signed off by a doctor who did not write it before it is marked out; the practice’s own ad checklist, each rule with where it comes from (it ships empty), every ad, post or hoarding checked item by item and kept as judged with the dates it ran, and a post approved only after a cleared check once a checklist exists. A doctor’s newsletter goes from that doctor to an audience of their own patients — seen by them, still only those with marketing consent — and that list is never used for the clinic’s shared sends.

Who uses it: Built for: Every specialty
Reads: Cohorts, consents, visits by doctor
Writes: Campaigns, attributions, content calendar, ad checks
Never: It cannot message a cohort the consent engine will not sign off.
Access: Only people whose role includes it — the clinic owner decides who
Your data: PHI-lite. Hosted in Boston, United States. On uninstall: Operational history stays queryable for audit.

How it works

Save an audience as a ruleName it with an age range and a not-seen-in-days window and press Save audience; Who is in it right now shows a count that is a snapshot and saves nothing.
Draft the campaignChoose the audience, name it, pick Recall, Education, Screening invite, New service or Feedback, the channel, the window and the message; the phone preview shows it as the patient sees it, and an email needs a subject line.
Start it and hand it to messagingStart computes the audience through the consent engine and creates recipients only for patients with live marketing consent; the audience is a rule, so a consent withdrawn yesterday is gone today. Hand to messaging passes the running campaign to the notification engine, which decides quiet hours, caps and delivery; a Print campaign shows a worklist badge instead, because this app has no printer.
Read the results with their basisResults shows consented reach, sent, failed, opened, clicked, booked and attributed bookings, and prints the basis sentence the server returned rather than paraphrasing it.
Content, ad checks and doctors’ newslettersOn Content, write a post with its channel and date and send it to a doctor; a doctor other than the author approves it or sends it back with what to change. Mark it out once it has gone up. Write the checklist once, each rule with where it comes from. Check an ad, post or hoarding item by item; it clears only with nothing unmet, and a post waits for a cleared check before approval. Save an audience Seen by that doctor, then draft a campaign From the doctor; it reaches only their own patients with marketing consent, and that audience cannot be used for a clinic send.

Rules it keeps

What it does not do, by design. A listing with only benefits is an advertisement.

It cannot message a cohort the consent engine will not sign off.

It does not post to a social network, write the ad or decide what a regulator allows: it keeps the clinic’s own checklist and the doctor’s sign-off.

AI in CampaignHQ

AskQuestions about what is on screen — “What needs attention in CampaignHQ today?” — answered with the records it read.

DraftSummaries and notes for the team, marked as drafts until a person signs.

Every answer shows its sources. Nothing AI writes is saved until a person accepts it.

See it on screen

CampaignHQ — Campaigns — Send campaigns to consented patients and track bookings — 01Campaigns — Send campaigns to consented patients and track bookingsCaptured from the running demo clinic

01Campaigns — Send campaigns to consented patients and track bookingsCaptured from the running demo clinic

1 of 1

Open the interactive design preview →

Connected to

Read out of the code, not the brochure: each app below is here because one service queries the other’s tables. Install either side and the hand-over is already wired.

Reads from · 6

CarePings CarePlans CaseNotes ConsentVault Patient Registry SlotGrid

Hands to · 4

AdmitLine CarePings ConsentVault Insights

See the whole clinic →

Questions clinics ask

What does CampaignHQ do?

Campaigns with consent and attribution built in — with a doctor-approved content calendar, ad checks and each doctor’s own newsletter. Campaign audiences built from consented cohorts only, sends through the same messaging rails, attribution to booked visits. Its CRM screen adds one inbox for every channel: WhatsApp, SMS, email, review replies and the “Message us” chat on your own page land as one thread per contact, with an owner and a first-reply clock that rings the bell when it runs late. Nurture sequences send email and SMS to enquiries and patients in steps with waits, branch on a reply, an open or a no-show, test two subject lines, and stop the moment the person books; every send asks the consent record first, and every marketing email carries a one-click unsubscribe that is honoured at once. Clinical reminders stay on their own fixed recipes. Content: the clinic’s health posts for WhatsApp status, Instagram, Facebook and the website on a calendar, each signed off by a doctor who did not write it before it is marked out; the practice’s own ad checklist, each rule with where it comes from (it ships empty), every ad, post or hoarding checked item by item and kept as judged with the dates it ran, and a post approved only after a cleared check once a checklist exists. A doctor’s newsletter goes from that doctor to an audience of their own patients — seen by them, still only those with marketing consent — and that list is never used for the clinic’s shared sends.

What data does CampaignHQ read and write?

CampaignHQ reads cohorts, consents, visits by doctor and writes campaigns, attributions, content calendar, ad checks. Its data class is PHI-lite. Every app works on the same patient record — nothing is copied into a silo.

What does CampaignHQ deliberately not do?

It cannot message a cohort the consent engine will not sign off. It does not post to a social network, write the ad or decide what a regulator allows: it keeps the clinic’s own checklist and the doctor’s sign-off.

What happens to our data if we uninstall CampaignHQ?

Operational history stays queryable for audit.

Is CampaignHQ available today?

Yes — CampaignHQ is live in clinics today. Set up your practice on MedAppz and install it from your dashboard.

Want to see CampaignHQ running on your own patients?

Tell us what you run and we will show you this app inside a practice shaped like yours — or answer the question the page above did not.

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