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SpaceDesk

Rooms and chairs as bookable, measurable resources.

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What it is

Consultation rooms, procedure rooms and chairs as resources with schedules and utilisation — the answer to “do we need another room or another shift” comes from data. The cabin rota allots consultation rooms to visiting consultants by weekly session (Monday 10:00–13:00, Thursday evenings), from a date and until one; a room held twice or a consultant in two rooms at once is refused with the name of who holds it. The day’s view shows which consultant is in which room, who is away that day (the room is free for that day only), and anyone seeing patients in SlotGrid with no room on the rota. A coworking clinic sells visiting doctors a membership — so many hours a month at a fee, an extra-hour rate and its own rollover rule (unused hours lapse, or roll into the next month up to a cap); each ended month is worked out in order from the hours the doctor held on the cabin rota, frozen, and invoiced on CreditDesk, where receipts and chasing happen.

Who uses it: Built for: Every specialty
Reads: Schedules, consultants’ clinic days in SlotGrid
Writes: Room bookings, utilisation records, the cabin rota, membership plans, membership invoices on CreditDesk
Never: It does not double-book a room any more than SlotGrid double-books a doctor.
Access: Only people whose role includes it — the clinic owner decides who
Your data: No PHI. Hosted in Boston, United States. On uninstall: Operational history stays queryable for audit.

How it works

Register the rooms and chairsA space carries its name, its kind — consult room, procedure room, chair, counselling room, meeting room or other — and how many people it seats, which the service holds between 1 and 100.
Book onePick the space, say what it is for and give the start and end times; a booking that ends before it starts is refused, and a clash is refused by a database exclusion constraint whose message names the booking already holding the slot.
Cancel with a reasonCancelling asks why, stamps that reason with the person making it, and frees the slot without removing the fact that it was held.
Find a room free right nowFree right now takes how many minutes you need and optionally the kind, and lists the spaces free that long with the time each is free until.
Read utilisation with its windowUtilisation gives booked minutes against available minutes per space, and prints the opening window it assumed underneath — a percentage without that is used out of nothing.

Rules it keeps

What it does not do, by design. A listing with only benefits is an advertisement.

It does not double-book a room any more than SlotGrid double-books a doctor.

AI in SpaceDesk

AskQuestions about what is on screen — “What needs attention in SpaceDesk today?” — answered with the records it read.

DraftSummaries and notes for the team, marked as drafts until a person signs.

Every answer shows its sources. Nothing AI writes is saved until a person accepts it.

See it on screen

SpaceDesk — Spaces — Book rooms and chairs, see their usage — 01Spaces — Book rooms and chairs, see their usageCaptured from the running demo clinic

01Spaces — Book rooms and chairs, see their usageCaptured from the running demo clinic

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Connected to

Read out of the code, not the brochure: each app below is here because one service queries the other’s tables. Install either side and the hand-over is already wired.

Reads from · 2

CreditDesk SlotGrid

See the whole clinic →

Questions clinics ask

What does SpaceDesk do?

Rooms and chairs as bookable, measurable resources. Consultation rooms, procedure rooms and chairs as resources with schedules and utilisation — the answer to “do we need another room or another shift” comes from data. The cabin rota allots consultation rooms to visiting consultants by weekly session (Monday 10:00–13:00, Thursday evenings), from a date and until one; a room held twice or a consultant in two rooms at once is refused with the name of who holds it. The day’s view shows which consultant is in which room, who is away that day (the room is free for that day only), and anyone seeing patients in SlotGrid with no room on the rota. A coworking clinic sells visiting doctors a membership — so many hours a month at a fee, an extra-hour rate and its own rollover rule (unused hours lapse, or roll into the next month up to a cap); each ended month is worked out in order from the hours the doctor held on the cabin rota, frozen, and invoiced on CreditDesk, where receipts and chasing happen.

What data does SpaceDesk read and write?

SpaceDesk reads schedules, consultants’ clinic days in SlotGrid and writes room bookings, utilisation records, the cabin rota, membership plans, membership invoices on CreditDesk. Its data class is No PHI. Every app works on the same patient record — nothing is copied into a silo.

What does SpaceDesk deliberately not do?

It does not double-book a room any more than SlotGrid double-books a doctor.

What happens to our data if we uninstall SpaceDesk?

Operational history stays queryable for audit.

Is SpaceDesk available today?

Yes — SpaceDesk is live in clinics today. Set up your practice on MedAppz and install it from your dashboard.

Want to see SpaceDesk running on your own patients?

Tell us what you run and we will show you this app inside a practice shaped like yours — or answer the question the page above did not.

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