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SpaceDesk

Rooms and chairs as bookable, measurable resources — and the staff hostel, room by room, with the month’s rent for payroll.

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What it is

Consultation rooms, procedure rooms and chairs as resources with schedules and utilisation — the answer to “do we need another room or another shift” comes from data. The cabin rota allots consultation rooms to visiting consultants by weekly session (Monday 10:00–13:00, Thursday evenings), from a date and until one; a room held twice or a consultant in two rooms at once is refused with the name of who holds it. The day’s view shows which consultant is in which room, who is away that day (the room is free for that day only), and anyone seeing patients in SlotGrid with no room on the rota. A visiting specialist’s dated day — say once a month — is planned with its room and hours, its fill read from SlotGrid’s own slots for that date, every promotion logged with how many it reached, and the patients who asked for that specialty kept on a call list until they are booked or decline. A coworking clinic sells visiting doctors a membership — so many hours a month at a fee, an extra-hour rate and its own rollover rule (unused hours lapse, or roll into the next month up to a cap); each ended month is worked out in order from the hours the doctor held on the cabin rota, frozen, and invoiced on CreditDesk, where receipts and chasing happen. The shared desk: one receptionist answers as each visiting doctor’s own practice — its name, the greeting to use and how booking works for that doctor — tied to the doctor’s phone line, their calendar, or both; each call Phone Calls records shows who to answer as, by the line it came in on or, on the shared line, by the caller being booked with that doctor, and the receptionist notes how it ended, so every doctor has their own call log. The staff hostel: rooms by block with their beds, the monthly rent per bed and how a part month is charged (the whole month or by the days stayed — the hospital’s rule), staff allotted to a bed from a date and never more than the beds at once, and each month’s rent worked out once and frozen per stay, marked applied with the payroll run it went in — payroll itself deducts it.

Who uses it
Built for: Every specialty
Reads
Schedules, consultants’ clinic days in SlotGrid, calls on your phone lines
Writes
Room bookings, utilisation records, the cabin rota, membership plans, membership invoices on CreditDesk, desk practices and call notes, visiting days, their promotions and call list, hostel allotments and monthly rent
Never
It does not double-book a room any more than SlotGrid double-books a doctor.
Access
Only people whose role includes it — the clinic owner decides who
Your data
No PHI. Hosted in Boston, United States. On uninstall: Operational history stays queryable for audit.

In the product

Who uses it
Operations manager — the demo profile it is best tried as
Where it opens
Operations › Spaces /spaces
Permission
space.read
Every operations app in the handbook →

How it works

  1. Register the rooms and chairsA space carries its name, its kind — consult room, procedure room, chair, counselling room, meeting room or other — and how many people it seats, which the service holds between 1 and 100.
  2. Book onePick the space, say what it is for and give the start and end times; a booking that ends before it starts is refused, and a clash is refused by a database exclusion constraint whose message names the booking already holding the slot.
  3. Cancel with a reasonCancelling asks why, stamps that reason with the person making it, and frees the slot without removing the fact that it was held.
  4. Find a room free right nowFree right now takes how many minutes you need and optionally the kind, and lists the spaces free that long with the time each is free until.
  5. Read utilisation with its windowUtilisation gives booked minutes against available minutes per space with the opening window it assumed underneath. A visiting specialist’s day shows how full SlotGrid has it, and who was told. On Staff hostel, add rooms with their beds, rent and how a part month is charged, allot beds within them, work out each month’s rent once, and mark it applied when payroll has deducted it.

Rules it keeps

What it does not do, by design. A listing with only benefits is an advertisement.

It does not double-book a room any more than SlotGrid double-books a doctor.

AI in SpaceDesk

AskQuestions about what is on screen — “What needs attention in SpaceDesk today?” — answered with the records it read.
DraftSummaries and notes for the team, marked as drafts until a person signs.
Every answer shows its sources. Nothing AI writes is saved until a person accepts it.

See it on screen

Live product
01Spaces — Book rooms and chairs, see their usageCaptured from the running demo clinic
SpaceDesk — Spaces — Book rooms and chairs, see their usage
1 of 1

Connected to

Read out of the code, not the brochure: each app below is here because one service queries the other’s tables. Install either side and the hand-over is already wired.

Hands to · 1
See the whole clinic →

Questions clinics ask

What does SpaceDesk do?
Rooms and chairs as bookable, measurable resources — and the staff hostel, room by room, with the month’s rent for payroll. Consultation rooms, procedure rooms and chairs as resources with schedules and utilisation — the answer to “do we need another room or another shift” comes from data. The cabin rota allots consultation rooms to visiting consultants by weekly session (Monday 10:00–13:00, Thursday evenings), from a date and until one; a room held twice or a consultant in two rooms at once is refused with the name of who holds it. The day’s view shows which consultant is in which room, who is away that day (the room is free for that day only), and anyone seeing patients in SlotGrid with no room on the rota. A visiting specialist’s dated day — say once a month — is planned with its room and hours, its fill read from SlotGrid’s own slots for that date, every promotion logged with how many it reached, and the patients who asked for that specialty kept on a call list until they are booked or decline. A coworking clinic sells visiting doctors a membership — so many hours a month at a fee, an extra-hour rate and its own rollover rule (unused hours lapse, or roll into the next month up to a cap); each ended month is worked out in order from the hours the doctor held on the cabin rota, frozen, and invoiced on CreditDesk, where receipts and chasing happen. The shared desk: one receptionist answers as each visiting doctor’s own practice — its name, the greeting to use and how booking works for that doctor — tied to the doctor’s phone line, their calendar, or both; each call Phone Calls records shows who to answer as, by the line it came in on or, on the shared line, by the caller being booked with that doctor, and the receptionist notes how it ended, so every doctor has their own call log. The staff hostel: rooms by block with their beds, the monthly rent per bed and how a part month is charged (the whole month or by the days stayed — the hospital’s rule), staff allotted to a bed from a date and never more than the beds at once, and each month’s rent worked out once and frozen per stay, marked applied with the payroll run it went in — payroll itself deducts it.
What data does SpaceDesk read and write?
SpaceDesk reads schedules, consultants’ clinic days in SlotGrid, calls on your phone lines and writes room bookings, utilisation records, the cabin rota, membership plans, membership invoices on CreditDesk, desk practices and call notes, visiting days, their promotions and call list, hostel allotments and monthly rent. Its data class is No PHI. Every app works on the same patient record — nothing is copied into a silo.
What does SpaceDesk deliberately not do?
It does not double-book a room any more than SlotGrid double-books a doctor.
What happens to our data if we uninstall SpaceDesk?
Operational history stays queryable for audit.
Is SpaceDesk available today?
Yes — SpaceDesk is live in clinics today. Set up your practice on MedAppz and install it from your dashboard.

Want to see SpaceDesk running on your own patients?

Tell us what you run and we will show you this app inside a practice shaped like yours — or answer the question the page above did not.

We use your name, phone number and clinic name for one thing: to answer this enquiry about MedAppz. It is stored on our own server, in the single region our trust centre names, and it is not sold or passed to anyone else.

Email us

You can withdraw either at any time: write to hello@medappz.com, or tell whoever calls you, and we will delete what you gave us.

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