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FillSeat

Cancellations refilled from a consent-checked waitlist.

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What it is

Keep the patients who want a sooner visit on one list, in arrival order. When a cancellation opens a slot, offer it explicitly — the message rides the consent engine, a slot carries at most one open offer at a time, and the first confirmation books through the same engine as every other appointment. A declined offer returns the patient to the line honestly, and the slot goes to the next person.

Who uses it: Built for: Every specialty
Reads: Appointments, patient record
Writes: Offers, bookings
Never: It does not double-offer a slot or bump a confirmed booking — one open offer per slot is enforced in the database.
Access: Only people whose role includes it — the clinic owner decides who
Your data: PHI-lite. Hosted in Boston, United States. On uninstall: Operational history stays queryable for audit.

How it works

Put the patient on the listWith what they actually want — "earlier review with Dr Rao" — in arrival order, so the list is fair before anybody looks at it.
Offer a slot when one opensOne open offer per slot, enforced in the database, so two people are never promised the same chair while both are deciding.
The first confirmation takes itBooking happens through the same engine as every other appointment, so the slot is genuinely gone rather than provisionally gone.
A decline returns them to the lineIn their place, honestly, and the slot goes straight to the next person on the list.

Rules it keeps

What it does not do, by design. A listing with only benefits is an advertisement.

It does not double-offer a slot or bump a confirmed booking — one open offer per slot is enforced in the database.

AI in FillSeat

AskQuestions about what is on screen — “What needs attention in FillSeat today?” — answered with the records it read.

DraftSummaries and notes for the team, marked as drafts until a person signs.

Every answer shows its sources. Nothing AI writes is saved until a person accepts it.

See it on screen

FillSeat — Waitlist — Fill cancelled slots from a waiting list — 01Waitlist — Fill cancelled slots from a waiting listCaptured from the running demo clinic

01Waitlist — Fill cancelled slots from a waiting listCaptured from the running demo clinic

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Connected to

Read out of the code, not the brochure: each app below is here because one service queries the other’s tables. Install either side and the hand-over is already wired.

Reads from · 1

Patient Registry

Hands to · 1

NoShowRadar

See the whole clinic →

Questions clinics ask

What does FillSeat do?

Cancellations refilled from a consent-checked waitlist. Keep the patients who want a sooner visit on one list, in arrival order. When a cancellation opens a slot, offer it explicitly — the message rides the consent engine, a slot carries at most one open offer at a time, and the first confirmation books through the same engine as every other appointment. A declined offer returns the patient to the line honestly, and the slot goes to the next person.

What data does FillSeat read and write?

FillSeat reads appointments, patient record and writes offers, bookings. Its data class is PHI-lite. Every app works on the same patient record — nothing is copied into a silo.

What does FillSeat deliberately not do?

It does not double-offer a slot or bump a confirmed booking — one open offer per slot is enforced in the database.

What happens to our data if we uninstall FillSeat?

Operational history stays queryable for audit.

Is FillSeat available today?

Yes — FillSeat is live in clinics today. Set up your practice on MedAppz and install it from your dashboard.

Want to see FillSeat running on your own patients?

Tell us what you run and we will show you this app inside a practice shaped like yours — or answer the question the page above did not.

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