ExpenseDesk

● live in clinics

Petty cash and branch expenses with receipts, not memories.

In plain words: Record expenses with photos of the receipts.

Business · No PHI · Every specialty
Install with your practiceHow pricing works →

What ExpenseDesk does

Expense entries with photographed receipts, category budgets, and MakerChecker approval above thresholds — the month closes with an explainable cash position.

How you actually use it

  1. Open a float for the branchPaste the custodian’s user id, the opening amount and the amount above which a receipt is required. The database keeps one open float per branch and refuses a negative opening balance.
  2. Raise a claimThe date it was spent, the amount, a category — travel, consumable, repair, hospitality, postage or other — what the money was for and the receipt reference. A claim above the float’s receipt threshold is refused without one.
  3. Approve, or reject with a reasonApprove or Reject on each claim. The database refuses an approval by the person who raised the claim, and a rejection carries a reason the claimant can read.
  4. Pay from the drawer, top up when it runs shortPay from the drawer settles an approved claim and is refused when the float holds less than the claim; Top up the drawer adds cash against the float.
  5. Close the floatClose is refused while an approved claim is still unpaid, so a closed drawer owes nobody.
See it on screen
Live product
01Petty Cash — Record expenses with photos of the receiptsCaptured from the running demo clinic
ExpenseDesk — Petty Cash — Record expenses with photos of the receipts
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What it reads

budgets

What it writes

expensesapprovals
Same patient record as every other app — nothing is copied into a silo. Data class: No PHI.

What it does not do

It does not allow a self-approved expense above the threshold, including the owner’s.

Every app page carries this section. A listing with only benefits is an advertisement.

Questions clinics ask

What data does ExpenseDesk read and write?

ExpenseDesk reads budgets and writes expenses, approvals. Its data class is No PHI. Every app works on the same patient record — nothing is copied into a silo.

What does ExpenseDesk deliberately not do?

It does not allow a self-approved expense above the threshold, including the owner’s.

What happens to our data if we uninstall ExpenseDesk?

Operational history stays queryable for audit.

Is ExpenseDesk available today?

Yes — ExpenseDesk is live in clinics today. Set up your practice on MedAppz and install it from your dashboard.

Ask about ExpenseDesk

Want to see ExpenseDesk running on your own patients?

Tell us what you run and we will show you this app inside a practice shaped like yours — or answer the question the page above did not.

We use your name, phone number and clinic name for one thing: to answer this enquiry about MedAppz. It is stored on our own server, in the single region our trust centre names, and it is not sold or passed to anyone else.

Email us

You can withdraw either at any time: write to hello@medappz.com, or tell whoever calls you, and we will delete what you gave us.

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