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TrainingMatrix

Skills, certifications and expiries per role — new starters, the clinical ladder, student nurses’ postings and postgraduate training.

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What it is

Role-wise competency requirements, certification records with expiry clocks (BLS/ACLS/fire), the skills each nurse is signed off on and when that lapses, induction checklists for joiners, and the gap report that fills rosters safely. Pathways: a new starter is cleared to work alone only when every induction step is signed off by somebody who saw it done; the hospital’s own clinical ladder, each level naming the competencies it asks for, shows what each nurse still needs for the next one, and a placement is nursing leadership’s decision, refused while a named competency is missing; student nurses are posted to areas with a named preceptor, the procedures each area’s logbook asks for are copied from the college’s logbook with the page, and only the preceptor signs off what the student did, from their own My shift screen. Supervised hours: a trainee counsellor or psychologist logs each supervised session (no patient named) against the hours their programme requires — the figure the practice enters from the Rehabilitation Council of India’s requirement, with its source — and only the named supervisor signs or declines it; only signed hours count, and the signed log downloads. Postgraduate training: each resident’s programme dates and guide, thesis milestones on the institution’s own deadlines signed done only by the guide (and copied with their spacing from another resident), journal clubs, seminars and case presentations with the presenter, the moderator’s feedback and who attended, and DOPS recorded only by the assessor who watched, on the institution’s own form, kept as signed. The duty roster is not kept here.

Who uses it: Built for: Every specialty
Reads: Staff records, roles held today
Writes: Certifications, gaps, ladder placements, student postings, preceptor sign-offs, supervised-hour logs, thesis milestones, academic sessions and DOPS
Never: It does not roster a role-critical shift to someone whose mandatory certification lapsed, without a flag.
Access: Only people whose role includes it — the clinic owner decides who
Your data: No PHI. Hosted in Boston, United States. On uninstall: All clinical data stays in the record; operational history stays queryable.

In the product

Who uses it: Business development — the demo profile it is best tried as
Where it opens: Business › Training /training
Permission: training.read

Every business app in the handbook →

How it works

Define the competencyA competency has a name, a kind — certification, skill or induction — how many months it stays valid, and the role codes it is required for, given as a comma-separated list.
Read the matrixThe matrix is computed from the roles each person holds today, so a nurse who becomes a ward sister is asked for the new list without anybody editing a spreadsheet; every cell reads held, expired or missing.
Record, then renew rather than extendPick the person and the competency, give the date it was achieved, the evidence and who vouches for it; an induction step is never vouched for by the new starter. Renew writes a new record from the new date instead of pushing the old expiry out, so who held what and when stays readable.
Work the expiring listExpiring soon lists what runs out inside 30, 60 or 90 days with the days left, and the lapsed ones in red.
Follow the pathwaysOn Pathways, new starters stay listed until every induction step is signed off. Write your ladder’s levels with the competencies each needs, and record a placement when leadership decides; it is refused while one is missing. Add student nurses and each area’s logbook procedures with the page they come from, post a student with a preceptor, and the preceptor signs off from My shift.

Rules it keeps

What it does not do, by design. A listing with only benefits is an advertisement.

It does not roster a role-critical shift to someone whose mandatory certification lapsed, without a flag.

It does not decide a promotion or assess a student: the ladder records leadership’s decision, and a sign-off records what the preceptor saw.

The logbook procedures are the college’s, entered with their source; none ship.

AI in TrainingMatrix

AskQuestions about what is on screen — “What needs attention in TrainingMatrix today?” — answered with the records it read.

DraftSummaries and notes for the team, marked as drafts until a person signs.

Every answer shows its sources. Nothing AI writes is saved until a person accepts it.

See it on screen

TrainingMatrix — Training — Track staff certificates and their expiry dates — 01Training — Track staff certificates and their expiry datesCaptured from the running demo clinic

01Training — Track staff certificates and their expiry datesCaptured from the running demo clinic

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Connected to

Read out of the code, not the brochure: each app below is here because one service queries the other’s tables. Install either side and the hand-over is already wired.

Hands to · 2

HIPAAGuard NablPrep

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Questions clinics ask

What does TrainingMatrix do?

Skills, certifications and expiries per role — new starters, the clinical ladder, student nurses’ postings and postgraduate training. Role-wise competency requirements, certification records with expiry clocks (BLS/ACLS/fire), the skills each nurse is signed off on and when that lapses, induction checklists for joiners, and the gap report that fills rosters safely. Pathways: a new starter is cleared to work alone only when every induction step is signed off by somebody who saw it done; the hospital’s own clinical ladder, each level naming the competencies it asks for, shows what each nurse still needs for the next one, and a placement is nursing leadership’s decision, refused while a named competency is missing; student nurses are posted to areas with a named preceptor, the procedures each area’s logbook asks for are copied from the college’s logbook with the page, and only the preceptor signs off what the student did, from their own My shift screen. Supervised hours: a trainee counsellor or psychologist logs each supervised session (no patient named) against the hours their programme requires — the figure the practice enters from the Rehabilitation Council of India’s requirement, with its source — and only the named supervisor signs or declines it; only signed hours count, and the signed log downloads. Postgraduate training: each resident’s programme dates and guide, thesis milestones on the institution’s own deadlines signed done only by the guide (and copied with their spacing from another resident), journal clubs, seminars and case presentations with the presenter, the moderator’s feedback and who attended, and DOPS recorded only by the assessor who watched, on the institution’s own form, kept as signed. The duty roster is not kept here.

What data does TrainingMatrix read and write?

TrainingMatrix reads staff records, roles held today and writes certifications, gaps, ladder placements, student postings, preceptor sign-offs, supervised-hour logs, thesis milestones, academic sessions and DOPS. Its data class is No PHI. Every app works on the same patient record — nothing is copied into a silo.

What does TrainingMatrix deliberately not do?

It does not roster a role-critical shift to someone whose mandatory certification lapsed, without a flag. It does not decide a promotion or assess a student: the ladder records leadership’s decision, and a sign-off records what the preceptor saw. The logbook procedures are the college’s, entered with their source; none ship.

What happens to our data if we uninstall TrainingMatrix?

All clinical data stays in the record; operational history stays queryable.

Is TrainingMatrix available today?

Yes — TrainingMatrix is live in clinics today. Set up your practice on MedAppz and install it from your dashboard.

Want to see TrainingMatrix running on your own patients?

Tell us what you run and we will show you this app inside a practice shaped like yours — or answer the question the page above did not.

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