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RetentionVault

Retention policies executed, not written.

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What it is

Retention classes applied to real data, destruction proposals generated on schedule, and certificates for what was destroyed.

Who uses it: Built for: Every specialty
Reads: Data inventory
Writes: Proposals, certificates
Never: It does not destroy anything without an approved proposal and a certificate.
Access: Only people whose role includes it — the clinic owner decides who
Your data: Full PHI. Hosted in Boston, United States. On uninstall: All clinical data stays in the record.

How it works

Read the banner firstWhat this app does, and what it does not is the first card: the app deletes nothing, and marking a decision carried out records a person’s statement about work done elsewhere rather than performing it.
Set the policy with its legal basisNew policy takes the data class, what it covers, the years to retain and the legal basis, which is a required field — a retention period nobody can source is a number somebody invented.
Apply and release the holdsA hold is applied against a live policy with a reason from the fixed list — litigation hold, regulatory query or patient request — and released as a whole stamp with the releasing person’s name.
Count what is past the policyDue for review counts, per policy, the records in each counted source older than the policy allows and names those sources; it returns counts only, never identifiers.
Record the decision, and who says it was doneA disposition takes retain further, anonymise or destroy with a reason and is refused while the class is under a hold; Mark carried out then takes the method — ‘shredded on site, certificate 2026/114’, not ‘done’.

Rules it keeps

What it does not do, by design. A listing with only benefits is an advertisement.

It does not destroy anything without an approved proposal and a certificate.

AI in RetentionVault

AskQuestions about what is on screen — “What needs attention in RetentionVault today?” — answered with the records it read.

DraftSummaries and notes for the team, marked as drafts until a person signs.

Every answer shows its sources. Nothing AI writes is saved until a person accepts it.

See it on screen

RetentionVault — Retention — Destroy old records on schedule, with certificates — 01Retention — Destroy old records on schedule, with certificatesCaptured from the running demo clinic

01Retention — Destroy old records on schedule, with certificatesCaptured from the running demo clinic

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Connected to

Read out of the code, not the brochure: each app below is here because one service queries the other’s tables. Install either side and the hand-over is already wired.

Hands to · 1

Security Centre

See the whole clinic →

Questions clinics ask

What does RetentionVault do?

Retention policies executed, not written. Retention classes applied to real data, destruction proposals generated on schedule, and certificates for what was destroyed.

What data does RetentionVault read and write?

RetentionVault reads data inventory and writes proposals, certificates. Its data class is Full PHI. Every app works on the same patient record — nothing is copied into a silo.

What does RetentionVault deliberately not do?

It does not destroy anything without an approved proposal and a certificate.

What happens to our data if we uninstall RetentionVault?

All clinical data stays in the record.

Is RetentionVault available today?

Yes — RetentionVault is live in clinics today. Set up your practice on MedAppz and install it from your dashboard.

Want to see RetentionVault running on your own patients?

Tell us what you run and we will show you this app inside a practice shaped like yours — or answer the question the page above did not.

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