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PolicyVault

SOPs with versions and read-proof, not shelf-ware.

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What it is

Controlled documents with owners, review dates and versioned approvals; staff acknowledge the versions their role requires, and the gap report names who has not read what. Inspections keeps every visit by an authority — the state social welfare department for an old-age home, the fire officer, the clinical establishments authority — with the licence it concerned on LicenceCalendar (where an old-age home’s registration and its renewal live), the outcome and report, and each finding owned, dated and closed only with the evidence of what was done, so the papers an inspector asks for are in one place.

Who uses it: Built for: Every specialty
Reads: Documents, licences on LicenceCalendar
Writes: Versions, acknowledgements, inspections and their findings
Never: It does not mark a policy current past its review date.
Access: Only people whose role includes it — the clinic owner decides who
Your data: No PHI. Hosted in Boston, United States. On uninstall: All clinical data stays in the record; operational history stays queryable.

In the product

Who uses it: Quality officer — the demo profile it is best tried as
Where it opens: Compliance › Policies /policies
Permission: policy.read

Every compliance app in the handbook →

How it works

Create the policyNew policy takes a title and a category, and the database refuses a second policy with the same title — the next revision is a version of the existing one.
Draft the next versionAdd version writes the procedure itself into a numbered draft, and Edit draft keeps changing it for as long as it is unpublished.
Publish itPublish stamps the time and the publisher together and the guarded update then refuses any further edit, so the version people acknowledged is the version that stays on the screen.
Acknowledge what is in forceI have read this records your acknowledgement against the current version, which is computed as the latest published one rather than flagged, and the service refuses an acknowledgement on a draft.
Read the compliance listUnder a policy, Who has read it lists every person against the version currently in force, marked read with the date or not yet — publishing a new version starts that list again. Inspections by an authority and their findings are kept on the Inspections screen.

Rules it keeps

What it does not do, by design. A listing with only benefits is an advertisement.

It does not mark a policy current past its review date.

AI in PolicyVault

AskQuestions about what is on screen — “What needs attention in PolicyVault today?” — answered with the records it read.

DraftSummaries and notes for the team, marked as drafts until a person signs.

Every answer shows its sources. Nothing AI writes is saved until a person accepts it.

See it on screen

PolicyVault — Policies — SOPs with versions and proof staff read them — 01Policies — SOPs with versions and proof staff read themCaptured from the running demo clinic

01Policies — SOPs with versions and proof staff read themCaptured from the running demo clinic

1 of 1

Connected to

Read out of the code, not the brochure: each app below is here because one service queries the other’s tables. Install either side and the hand-over is already wired.

Reads from · 1

LicenceCalendar

Hands to · 1

NablPrep

See the whole clinic →

Questions clinics ask

What does PolicyVault do?

SOPs with versions and read-proof, not shelf-ware. Controlled documents with owners, review dates and versioned approvals; staff acknowledge the versions their role requires, and the gap report names who has not read what. Inspections keeps every visit by an authority — the state social welfare department for an old-age home, the fire officer, the clinical establishments authority — with the licence it concerned on LicenceCalendar (where an old-age home’s registration and its renewal live), the outcome and report, and each finding owned, dated and closed only with the evidence of what was done, so the papers an inspector asks for are in one place.

What data does PolicyVault read and write?

PolicyVault reads documents, licences on LicenceCalendar and writes versions, acknowledgements, inspections and their findings. Its data class is No PHI. Every app works on the same patient record — nothing is copied into a silo.

What does PolicyVault deliberately not do?

It does not mark a policy current past its review date.

What happens to our data if we uninstall PolicyVault?

All clinical data stays in the record; operational history stays queryable.

Is PolicyVault available today?

Yes — PolicyVault is live in clinics today. Set up your practice on MedAppz and install it from your dashboard.

Want to see PolicyVault running on your own patients?

Tell us what you run and we will show you this app inside a practice shaped like yours — or answer the question the page above did not.

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