EthicsFlow

Who uses it

Built for: Every specialty

Reads

Submissions

Writes

Approvals, reviews, committee sittings, protocol clearances

Never

It does not let a study run past its approval expiry without flagging every active enrolment, does not judge a protocol’s science or biosafety — the committee’s members do — and never approves stem-cell research in the guideline’s prohibited category.

Access

Only people whose role includes it — the clinic owner decides who

Your data

No PHI. Hosted in Boston, United States. On uninstall: All clinical data stays in the record; operational history stays queryable.

In the product

1. 1Constitute the committee and appoint its membersOn Committee & members, Constitute a committee — the ethics committee (IEC), the biosafety committee (IBSC), the animal ethics committee (IAEC) or the stem-cell committee (IC-SCR) — with its name, registration number and the date it was constituted. Appoint each member to a seat, with their qualification and whether they are affiliated to this institution. For an IBSC, IAEC or IC-SCR, record the quorum its own SOP sets, with the source; none ships.
2. 2Submit to the committeeOn Submissions & decisions, pick the kind — initial protocol, amendment, annual report, SAE report, deviation or closure — name the principal investigator and write what the committee is being asked to consider. Anything after the initial protocol names the initial submission it relates to, and an SAE report (the IEC’s only) carries the date the event occurred. A biosafety protocol states its risk group and category, an animal protocol its species and numbers, a stem-cell protocol its research category.
3. 3Open a sitting and take attendanceOn Sittings & quorum, open a sitting with the date it is held and the venue, then mark each member Present or Apologies. The quorum panel shows where the sitting stands right now: for the IEC the four statutory clauses (at least five present, a lay person, an independent member, and the chairperson or the member secretary); for the other committees the head count and seats their recorded quorum names.
4. 4Record the decisionMinute a decision against a submission: approved, approved with conditions, revision required, rejected or deferred, with the conditions or the reason and the date the approval is valid to. The button stays disabled and the service refuses the decision while the sitting is not quorate, printing the clauses it fails.
5. 5Watch the clocksContinuing review & SAEs lists every approved study with its next annual report due, the days it is overdue and whether the approval itself has expired, and every SAE report with its report and opinion due dates. Both lists are computed on every load and stored nowhere, so filing the report moves the due date on and clears the overdue flag without anyone ticking anything; a study leaves the list only when its closure is submitted.