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EthicsFlow

IEC submissions, approvals and annual reports on clocks.

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What it is

Ethics committee submissions with document checklists, meeting scheduling with quorum, approval letters versioned, and continuing-review deadlines that escalate.

Who uses it: Built for: Every specialty
Reads: Submissions
Writes: Approvals, reviews
Never: It does not let a study run past its approval expiry without flagging every active enrolment.
Access: Only people whose role includes it — the clinic owner decides who
Your data: No PHI. Hosted in Boston, United States. On uninstall: All clinical data stays in the record; operational history stays queryable.

How it works

Constitute the committee and appoint its membersOn Committee & members, Constitute a committee with its name, registration number and the date it was constituted. Appoint each member to a seat — chairperson, member secretary, clinician, basic scientist, legal, lay person or statistician — with their qualification and whether they are affiliated to this institution.
Submit to the committeeOn Submissions & decisions, pick the kind — initial protocol, amendment, annual report, SAE report, deviation or closure — name the principal investigator and write what the committee is being asked to consider. Anything after the initial protocol names the initial submission it relates to, and an SAE report carries the date the event occurred.
Open a sitting and take attendanceOn Sittings & quorum, open a sitting with the date it is held and the venue, then mark each member Present or Apologies. The quorum panel shows the four clauses as they stand right now: at least five present, a lay person, an independent member, and the chairperson or the member secretary.
Record the decisionMinute a decision against a submission: approved, approved with conditions, revision required, rejected or deferred, with the conditions or the reason and the date the approval is valid to. The button stays disabled and the service refuses the decision while the sitting is not quorate, printing the clauses it fails.
Watch the clocksContinuing review & SAEs lists every approved study with its next annual report due, the days it is overdue and whether the approval itself has expired, and every SAE report with its report and opinion due dates. Both lists are computed on every load and stored nowhere, so filing the report moves the due date on and clears the overdue flag without anyone ticking anything; a study leaves the list only when its closure is submitted.

Rules it keeps

What it does not do, by design. A listing with only benefits is an advertisement.

It does not let a study run past its approval expiry without flagging every active enrolment.

AI in EthicsFlow

AskQuestions about what is on screen — “What needs attention in EthicsFlow today?” — answered with the records it read.

DraftSummaries and notes for the team, marked as drafts until a person signs.

Every answer shows its sources. Nothing AI writes is saved until a person accepts it.

See it on screen

EthicsFlow — Ethics — Run ethics committee approvals on deadlines — 01Ethics — Run ethics committee approvals on deadlinesCaptured from the running demo clinic

01Ethics — Run ethics committee approvals on deadlinesCaptured from the running demo clinic

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Connected to

Read out of the code, not the brochure: each app below is here because one service queries the other’s tables. Install either side and the hand-over is already wired.

Reads from · 1

TrialDesk

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Questions clinics ask

What does EthicsFlow do?

IEC submissions, approvals and annual reports on clocks. Ethics committee submissions with document checklists, meeting scheduling with quorum, approval letters versioned, and continuing-review deadlines that escalate.

What data does EthicsFlow read and write?

EthicsFlow reads submissions and writes approvals, reviews. Its data class is No PHI. Every app works on the same patient record — nothing is copied into a silo.

What does EthicsFlow deliberately not do?

It does not let a study run past its approval expiry without flagging every active enrolment.

What happens to our data if we uninstall EthicsFlow?

All clinical data stays in the record; operational history stays queryable.

Is EthicsFlow available today?

Yes — EthicsFlow is live in clinics today. Set up your practice on MedAppz and install it from your dashboard.

Want to see EthicsFlow running on your own patients?

Tell us what you run and we will show you this app inside a practice shaped like yours — or answer the question the page above did not.

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