OperationsPlanned · in developmentQueue & board

FileLocator

Find a physical file’s rack location by its barcode, right now.

Notify meIn development · not installable yet

What it is

Every physical file is barcoded to a rack and shelf location, and scanning the barcode — or the patient’s ID — says exactly where it sits or who last checked it out, ending the walk-the-racks search for a file that is "somewhere in medical records".

Who uses it: Built for: Every specialty
Reads: Patient ID, file barcodes
Writes: Rack locations, checkout log
Never: It does not hold the file’s contents — only where the physical folder is and who has it; the clinical record itself lives in the patient’s chart.
Access: Only people whose role includes it — the clinic owner decides who
Your data: PHI-lite. Hosted in Boston, United States. On uninstall: Nothing to remove yet — this app is in development.

How it works

The usual shape of a queue & board app. FileLocator’s own steps are written from its screen when it ships.

It arrivesA new item lands on the board — from a booking, a referral or a colleague.
Work itAssign it, move it along, see who is waiting and for how long.
Close itDone items leave the board and stay in the record.

Rules it keeps

What it does not do, by design. A listing with only benefits is an advertisement.

It does not hold the file’s contents — only where the physical folder is and who has it; the clinical record itself lives in the patient’s chart.

AI in FileLocator

AskQuestions about what is on screen — “What needs attention in FileLocator today?” — answered with the records it read.

DraftSummaries and notes for the team, marked as drafts until a person signs.

Every answer shows its sources. Nothing AI writes is saved until a person accepts it.

Questions clinics ask

What does FileLocator do?

Find a physical file’s rack location by its barcode, right now. Every physical file is barcoded to a rack and shelf location, and scanning the barcode — or the patient’s ID — says exactly where it sits or who last checked it out, ending the walk-the-racks search for a file that is "somewhere in medical records".

What data does FileLocator read and write?

FileLocator reads patient ID, file barcodes and writes rack locations, checkout log. Its data class is PHI-lite. Every app works on the same patient record — nothing is copied into a silo.

What does FileLocator deliberately not do?

It does not hold the file’s contents — only where the physical folder is and who has it; the clinical record itself lives in the patient’s chart.

What happens to our data if we uninstall FileLocator?

Nothing to remove yet — this app is in development.

Is FileLocator available today?

Not yet — FileLocator is in development and cannot be installed. Join the waitlist and we will tell you when it opens.

Join the waitlist for FileLocator

FileLocator is in development and cannot be installed yet. Leave your name and number: the waitlist decides what we build next, and we will tell you when it opens.

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